Step by Step Summary of Abstract Submission Instructions

Please read through the submission instructions listed below before preparing your abstract:

Step 1: Read the General Policies and Requirements for the submission of abstracts.

Step 2: Write your abstract following the Abstract Format & Layout Guidelines.

Step 3: Download Abstract Template and insert/add your abstract text. Save as a Microsoft Office 2003 version .doc document to your computer. Please note: Abstracts must not exceed 400 word limit.

Step 4: Click on the button below to complete the Abstract Submission Form. It will be necessary to attach/upload the 2003 version .doc copy of your abstract.

 

Submit Abstract

 

NOTE: Please print a copy of the abstract submission form for your records prior to clicking ‘upload’.

Notification of Acceptance

Notifications of acceptance will be sent via e-mail to the submitting author in April 2010. Abstracts submitted for oral presentations that cannot be accommodated within the program will be considered and reviewed for a place in the Poster display.

The Symposium Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by Internet service outages, hardware or software delays, power outages or unforeseen events.

General Policies and Requirements

• The presenting author will be required to register for the Symposium in order to ensure their abstract(s) is included in the final program. Deadline for presenting author registration is 24th May 2010.
• All submissions must be completed electronically via the online submission facility. If you are unable to submit in this manner, please contact the Symposium Managers at ifes2010@arinex.com.au or phone: +61 2 9265 0700 for further information.
• All abstracts must be prepared according to the guidelines provided. Abstracts will only be accepted and published if submitted using the supplied template.
• There is no limit to the number of abstracts that may be submitted by an individual. However, splitting of a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
• In submitting your abstract you are consenting for the abstract to be published in the Symposium program book (printed in black and white) that will be provided to all delegates onsite.
• All abstracts that are intended to written up as a manuscript for the Ultramicroscopy (UM) special issue for IFES 2010 should be original work that has not been submitted for publication elsewhere, and must be consistent with the standard maintained by the UM journal.

Abstract Format and Layout Guidelines

• Abstracts must not exceed a 400 word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions.
• The abstract (including any graphs, tables and author information) must fit on one page (A4) only.
• Tables or graphics may be included within your abstract – please note, abstracts will be printed in black and white.
• Any font may be used for the abstract text, but in published form the font will be standardized for all abstracts. Formatting is preserved (italics, bold, superscripting, subscripting, underlining) and symbol characters (ie ± , µ, ß) may be used.
• Abstracts must be free of typographical and grammatical errors.
• Standard abbreviations may be used for common terms only. Otherwise, any abbreviation should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
• You will be asked to provide a short biography (up to 100 words) with your submission.
• The name of the corresponding author is to be marked with an asterisk (*) and email address of corresponding author provided. The authors’ names should be followed by institution and city. The institution and city should be in italics.
• Authors who wish to indicate multiple organisational affiliations should do so using superscript numbers to indicate the author’s institution followed by city and country (in this order) Do not include degrees or professional titles (e.g. Dr, Prof., etc).

           
            See example below:
            B. Smith1*; M.R. Pattermore1,2; L. Ward2
            1University of Sydney, Sydney, Australia
            2University of Queensland, St Lucia, Australia
            *b.smith@gmail.com

Abstract Template

Authors must prepare their abstract in advance using the template located at the link below. All abstracts will be checked and if you don’t use the template your abstract may be declined. Authors can then upload the completed abstract via the online submission form.

• Abstracts should be written in Arial, single line spacing in the following order: title, authors, affiliation, corresponding author’s email and abstract.
• The title is centred, Bold, Arial Font 14,
• List of authors is centred, Arial Font 12,
• Author’s affiliation is left justified, Font 12, Italic,
• Corresponding author’s email is left justified, Font 12,
• Abstract is full justified, Font 12 and should not exceed 400 words (must fit on one A4 page).

Abstract Template